Privacy Policy and Data Protection Policy


Anderton & Kitchen (Civil Engineers) Ltd Data Protection Policy

Our Company Data Protection Policy, as issued to all members of our staff, sets out how Anderton & Kitchen (Civil Engineers) Ltd uses and protects any information that you give Anderton & Kitchen (Civil Engineers) Ltd.

Anderton & Kitchen (Civil Engineers) Ltd is committed to ensuring that your data is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this data protection statement.

Anderton & Kitchen (Civil Engineers) Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 22nd May 2018.

Data Protection Policy / Privacy Notice

In order to operate efficiently the Company uses and stores sensitive information about staff, clients and their employees and other organisations. The Company collects, processes, safeguards and retains this information in line with the General Data Protection Regulations (GDPR.)

This policy sets out our commitment to protecting personal data lawfully and applies to all employees and agents of the Company.

We are committed to ensuring that we comply with the eight principles of data protection (see below); meet our legal obligations as laid down in the GDPR; provide adequate security measures to protect personal data; ensure a nominated officer is responsible for data protection compliance and provides a point of contact for all data protection issues; provide adequate training for all staff responsible for personal data; ensure that all queries about data protection, internal and external, are dealt with effectively and promptly and regularly review data protection procedures and guidelines.

We regularly audit these principles internally to ensure that the Company and all staff comply with internal procedures which are determined by the current legislation requirements.

Definitions

Data refers to all personal data stored both manually and on computer records.

Data subject refers to all living and identifiable individuals about whom information is stored.

Data controller is the person who decides how and why such data is processed.

Data processor is any person who processes data on behalf of the data controller.

Staff refers to all employees or agents of the Company.

Data Protection Principles

In accordance with the Act, all personal data will:

  • • be processed fairly and lawfully;
  • • be obtained only for specified and lawful purposes; and not be processed in a manner incompatible with those purposes;
  • • be adequate, relevant and not excessive in relation to the purpose for which it is being processed;
  • • be accurate and where necessary kept up to date;
  • • not be kept for longer than is necessary for the purposes for which it is being processed;
  • • be processed in accordance with the legal rights of the data subjects;
  • • be subject to appropriate technical and organisational measures to protect against unauthorised or unlawful processing, accidental loss, destruction or damage; and
  • • not be transferred to a country or territory outside of the EEA unless that country or territory ensures an adequate level of data protection.

Processing Data Procedures

The following procedures have been developed in order to ensure that the Company meets its’ responsibilities in terms of data protection. For the purposes of these procedures, data collected and stored and used/processed by the Company falls into two broad categories:

Category 1 – the Company’s internal data records regarding staff (including personal data) stored and processed for legitimate business interests and legal obligations such as: recruitment; equal opportunities monitoring; payroll; contact details; training records; appraisal information and recording entry/leave times (this list is not exhaustive.)

Category 2 – the Company’s external data records regarding suppliers; clients; customers and their employees stored and processed solely to assist staff in the efficient running and provision of services. Data is stored and processed only for the purposes outlined in the agreement and service specification signed by the client.

Internal Data Records

At the start of your employment you will be asked to provide personal information which is essential to your employment such as personal details, emergency contact information and bank account details etc.

As your employment progresses, the Company will gather personal, including sensitive, data such as: changes to personal details, recruitment information, employment references, payroll and tax information and other data including: accidents/incidents, annual leave, sickness absence, other leave, training and appraisal, promotion/transfer, disciplinary, grievance and capability records (this list is not exhaustive.)

It is important that all information held by the Company is kept up to date. It is your responsibility to inform the Company in writing as soon as possible, should any of your personal data change. From time to time you may be required to verify the personal data held by the Company. You should comply with any such request and ensure that the information you provide is accurate.

The lawful basis for processing personal data is that it is necessary for the performance of your contract of employment and for the Company to comply with legal obligations.

At commencement and at any stage during your employment, if you provide misleading or inaccurate information to the Company, it reserves the right to instigate the disciplinary procedure. If deliberate and sufficiently serious, this may be viewed as gross misconduct for which you may be summarily dismissed.

Storage

All data will be stored securely; electronic records via individual password restricted access to computer systems and manual or non-electronic records in locked filing systems with access only by authorised persons. No data will be stored for longer than is necessary and data which is no longer required will be securely destroyed.

Access

You must only access, vary, erase, copy or make use of any information in the Company’s records for the proper discharge of your duties and to the extent that you are authorised to do so and; not in any way that would place the Company in breach of its’ legal obligations.

Subject Access Requests

In the event that you wish to access personal data relating to you which is stored by the Company, you are required to put your request in writing. The Company reserves the right to ask that you pay any administration fee deemed reasonable and, request identification documents, both of which must be received by the Company before it responds to any such request within a designated period of 1 month. The Company reserves the right to refuse a request that is deemed to be manifestly unfounded or excessive.

Disclosure

Personal data will not be passed on to anyone outside of the organisation without either the explicit consent from the data subject; for a legitimate business interest (such as seeking support from an external service provider such as Occupational Health or HR) or to fulfil a legal obligation (such as cooperating with the authorities.)

Data Breaches

The Company will comply with its’ duty in line with the GDPR to report certain types of data breach to the ICO, and in some cases to individuals if the breach is likely to result in a risk to the rights and freedoms of individuals such as it could result in discrimination, reputational damage, financial loss, loss of confidentiality or any other significant economic or social disadvantage.

Queries

The current nominated officer to undertake the actions of the data controller is a Director. Please raise any queries or concerns regarding internal or external data to the nominated officer. If we are not able to resolve your concern, you have the right to complain to the ICO if you believe there is a problem with the way we are handling your data.

 

Anderton & Kitchen (Civil Engineers) Ltd Privacy and Cookie Policy

This privacy policy sets out how Anderton & Kitchen (Civil Engineers) Ltd uses and protects any information that you give Anderton & Kitchen (Civil Engineers) Ltd when you use this website.

Anderton & Kitchen (Civil Engineers) Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Anderton & Kitchen (Civil Engineers) Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 21st June 2013

We may collect the following information:

• name and job title
• contact information including email address
• demographic information such as postcode, preferences and interests
• other information relevant to customer surveys and/or offers

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

• Internal record keeping.
• We may use the information to improve our products and services.
• We may periodically send promotional emails and mail about new products, special offers or other information which we think you may find interesting using the postal and email address which you have provided.
• From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.
• From time to time we may pass on your details to trusted third parties where we believe they may have products or services that may be of interest to you. They may contact you by any of the methods outlined in this policy

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Cookies

A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We may use both “session” cookies and “persistent” cookies on the website.  We will use the session cookies to: keep track of you whilst you navigate the website; We will use the persistent cookies to: enable our website to recognise you when you visit;

Session cookies will be deleted from your computer when you close your browser.  Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.

We may use Google Analytics to analyse the use of this website.  Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers.  The information generated relating to our website is used to create reports about the use of the website. Google will store this information.  Google’s privacy policy is available at: http://www.google.com/privacypolicy.html.

We also use the following cookies on our site:

wordpress_test_cookie                                          Session Cookie
wordpress_logged_in_session ref                     Session Cookie
wp-settings-1                                                          Persistent Cookie – 1 year
wp-settings-time -1                                                  Persistent Cookie – 1 year

All of the above cookies are used by the WordPress Content Management System which powers this site. They are used to customise your view of the site.

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies.  For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector.  Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following way:

• if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at neil.a@anderton-kitchen.com

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to the registered address.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

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